What Should Be Included In Your Heavy Equipment Maintenance Program?

Published on 07/31/2022

what should be included in your heavy equipment maintenance program

Heavy equipment is one of your greatest assets, whether you run a construction business or agricultural enterprise. Ensuring that this equipment is properly cared for when problems arise is essential. But what if you could eliminate potential issues before they impacted your operations and earnings?

A heavy equipment maintenance program ensures that your most costly and valuable business assets work correctly year-round. Creating systems to help you learn whether synthetic or conventional oil is better for diesel engines and catch potential problems before they occur can save thousands of dollars and immeasurable stress. 

Preventative Maintenance vs Scheduled Maintenance

While scheduled maintenance focuses on addressing issues from unexpected breakdowns, routine or preventative maintenance ensures that problems develop in the first place. Not only is this valuable to operations, but employing a consistent heavy equipment maintenance program can save you up to 25 percent on maintenance costs. Installing these programs protects your operations and finances while increasing your return on investment (ROI).

The Five Questions Governing Effective Heavy Equipment Maintenance Programs

Now that you're ready to implement a heavy equipment maintenance program in your business, you might wonder where to begin. The following five questions provide the framework for developing a practical approach.

What Should My Preventative Heavy Equipment Maintenance Program Include?

First, it's crucial to develop a heavy equipment maintenance checklist. Any holistic check will comprise three major maintenance categories: visual inspection, fluid analysis, and parts replacement.

Visual Inspection

The first part of any heavy equipment maintenance program should be a thorough visual inspection of every part of the machinery. Start from the ground up and pay attention to details that might indicate wear and tear.

Fluid Analysis

A fluid analysis consists of examining, evaluating, and replacing internal fuel levels like engine coolant, oil, fuel, and hydraulic fluid. Caring for these vital fluids keeps systems running optimally and provides an accurate picture of your machines' health.

Parts Replacement

Conducting a thorough visual inspection and fluid analysis should indicate whether any parts might need replacement. Being proactive about parts replacement helps avoid a costly unexpected breakdown.

Who is in charge of implementing the plan?

Identifying a leader to take charge of preventative maintenance plans should hinge upon the size of your company. This person should have general mechanical knowledge, working knowledge of what the business demands of its equipment, and a keen understanding of the specific machinery the company uses. 

Working with a company like All Bay Diesel helps identify those best qualified to be preventive maintenance program leaders. We know the qualifications needed, so we can ensure that the leader is reliable.

What are the service intervals and milestones?

Service intervals and milestones will indicate when to implement preventative maintenance. While these barometers depend on many variables, there are a few cornerstones to creating this schedule. 

First, ensure that you adhere to the factory and manual's recommended service intervals. These recommendations factor in the production and design of the machinery.

Next, work with your preventative maintenance checklist leader to consider geographic and industry-specific variables.

Finally, use what you know about your specific machine to make any adjustments to expected service intervals.

How will we document progress in the maintenance program?

Creating a maintenance history is essential for ensuring long-term, successful business operations. Although you might have a qualified individual to lead your maintenance practices now, you may need to train new leaders in the future. Therefore, having a detailed log creates a vital record for future leaders to reference.

When deciding how you will maintain these records, consider access and sustainability. While paper records might have been the norm a couple of decades ago, computers and modern technology provide more flexibility and maintenance monitoring.

Keeping accurate maintenance documents is also essential for planning and legal positioning. Tracking data like machine efficacy and breakdown frequency with your heavy equipment maintenance program will provide insight into the strength of your preventative maintenance. Furthermore, should you need to file insurance claims for new parts, digitized records makes it far easier to legitimize these claims.

Where can I find more information about the process?

Learning more about preventative maintenance processes is critical for keeping your practices up-to-date. There are a few reliable sources for this kind of information.

First, communicating with the supplier and manufacturer of your machinery is always wise. Since they are responsible for manufacturing these machines, they'll know about maintenance practices changes or new design recommendations.

Another great source is an external mechanic. While you might be able to create an effective heavy equipment maintenance program yourself, companies like All Bay Diesel specialize in this type of service. Referring to a business whose core competency is preventative maintenance can help guarantee the implementation of successful practices.

Other Tips To Help Extend Machine Life And Increase ROI

Now that you understand what's necessary to craft your heavy equipment maintenance program, these tips can ensure long-term, successful implementation.

Other Tips:

  • Commit to your program. Of course, no business practice is effective unless it becomes a consistent procedure. While it may seem frustrating to routinely spend money and time inspecting and maintaining machinery, the gains to your ROI and avoidance of unexpected breakdowns yield long-term savings.
  • Identify the significant root causes of breakdowns. The three causes of machine failure are erratic, thermal, and mechanical. Knowing which causes your breakdowns will help you determine how to fix them.
  • Cultivate a thorough understanding of your machines. Knowing your machines inside and out will give you a leg up when communicating with external mechanics.
  • Adequately train employees to safely and effectively operate machinery. Keep your employees safe by ensuring that your training processes are comprehensive and corrective.
  • Hire All Bay Diesel to assist with your heavy equipment maintenance program. Hiring external maintenance services lightens your load and gets the job done right.

Develop A Heavy Equipment Maintenance Program With All Bay Diesel

For an excellent mobile mechanic in the Bay Area, contact All Bay Diesel. Call us at 925-522-1780 to learn how our mechanic services can benefit your heavy equipment maintenance program today.

Call Now: (925) 522-1780